Author Topic: New Jersey Waterfowlers Association By Laws  (Read 4829 times)

Meadowmucker

  • NJWA Trustee
  • Administrator
  • Sr. Member
  • **
  • Posts: 470
New Jersey Waterfowlers Association By Laws
« on: June 04, 2007, 11:12:11 PM »
BY-LAWS OF THE NEW JERSEY WATERFOWLERS ASSOCIATION

ARTICLE I

NAME

 The association shall be known as The New Jersey Waterfowlers Association.

ARTICLE II

PURPOSE

The purpose for which this association is organized is for the furtherance of waterfowl, waterfowling and the interests of waterfowlers in the State of New Jersey and such other purposes as are specified in the Articles of Incorporation.

ARTICLE III

MEMBERSHIP

There shall be four classes of membership and that membership shall be open to any person of the age of ten (10) years or over, interested in the aims and purposes of this association, upon application and payment of the annual dues of the association.

Junior membership will be accorded those youths ten (10) to fourteen (14) years of age who apply with a letter requesting membership from their parents.

General membership shall be open to any person fourteen (14) years or over in accord with the objectives, aims and purposes of the association may apply in writing to the secretary of the association. The application will be on the form provided by the association and shall contain the name, address, and age of the applicant and shall be accompanied by the annual dues for the current year. Upon receipt of the dues and application, the secretary shall issue a membership card to the applicant and the applicant shall be placed on the mailing list of the roster of the association.

Membership in the association entitles the member to vote at all regular and special meetings, to be notified of said meetings, and to receive publications, mailing and pronouncements of the association and utilize all facilities of the association.

Life members shall consist of those persons of the association to have given moral and/or financial support to said association. Such members shall be nominated by the trustees and elected by a majority of members present at the next general membership meeting. After such approval, the secretary shall issue a special window decal and membership card.

This membership in the association entitles the member to be excused from the annual payment of dues, to vote at all regular and special meetings, to be notified of said meetings, and to receive publication, mailing and pronouncements of the association and to utilize all facilities of the association.

Sponsor membership shall consist of those persons or organizations in accord with the objectives, aims and purpose of the association that have donated a gift or financial support in value exceeding $50.00. Upon receipt of said support, the secretary shall issue a special sponsor decal and membership card. This membership entitles the holder to one years membership, to vote at all regular and special meetings, to be notified of said meetings and to receive publication, mailing and pronouncements of the association and to utilize all facilities of the association.

ARTICLE IV

BOARD OF TRUSTEES

A Board of Trustees, not less than twelve (12) nor more than thirty-three (33) in number, shall be the governing body of the association, together with the officers of the association. Prospective trustees must be a general member for at least one year and in good standing. They shall be nominated in a duly called trustee meeting and will be notified in writing by the secretary of their prospective appointment. They are then to respond in writing their acceptance or rejection of the position. They then must attend two (2) trustee meetings as an observer. At the second meeting, a vote of trustees will be taken as to full trustee membership.

Anyone missing our (4) consecutive meetings with a valid excuse will be contacted by letter from the secretary, asking why he should not be dropped as a trustee.

The Board of Trustees shall have the power to act for and in place of the entire membership and do all things which the entire membership would be empowered to do in the interim period between meetings of the membership.

Seven trustees shall constitute a quorum of the Board of Trustees.

The Board of Trustees shall meet at the call of the President and shall be on call of the chair or a simple majority of the Board. In order to be eligible to serve on the Board of Trustees, a member must be at least twenty-one (21) years of age and a resident of New Jersey. All trustees shall be active in committee affairs.

AFFAIRS V

MEETINGS

The annual meeting of the association shall be held on the fourth Friday of January of each year and regular meetings of the association shall be held in the months of April, June and September, at such time and place as may from time to time be fixed by the Board of Trustees. Advance notice of all regular meetings shall be sent to every member in good standing, postmarked at least fifteen (15) days prior to such regular meeting.

Special meetings shall be held at the call of the president or at the call of a simple majority of the Board of Trustees or at the call of fifty (50) members of the association, and notice of such special meetings shall be mailed to every member of the association at least five (5) days prior to such special meeting.

ARTICLE VI

OFFICERS

The officers of the association shall be a president, vice-president, membership secretary, recording secretary, and treasurer, all of whom shall be trustees of the association.

Section 1. The president shall preside at all meetings of the association and the Board of Trustees and enforce all laws and regulations of the association. He shall perform such other duties as shall be imposed upon him by resolution of the Board of Trustees.

The president shall, with the secretary, sign all written contracts and written obligations of the association.

Section 2. The president shall, under the direction of the Board of Trustees, appoint the following committees whenever it becomes necessary, each committee shall consist of not more than eight members of the association in good standing; finance committee, membership committee, conservation committee, legislation committee, nominating committee, public relations committee, and such other committees as the association of the Board of Trustees may from time to time deem necessary,.

Section 3. In the absence of the president, the vice-president shall perform his duties. In the event of the death or disability of the president, the vice-president shall act until the next annual meeting.

Section 4. The recording secretary shall keep the minutes and other official reports of the association. He shall conduct the official correspondence of the association. He shall keep all records, books, documents and papers relating to the association in such place as shall be designated by the Board of Trustees. He shall perform such other duties as may be assigned to him by direction of the Board of Trustees.

Section 5. The membership secretary shall enroll all those who duly apply for membership and keep those rolls up-to-date. He shall be responsible for the printing and distribution of the newsletter. He shall make known to the trustees at each meeting the total number of members who are in good standing and the number who are delinquent.

Section 6. The treasurer shall keep account of all monies received by him and deposit the same in the name of the association in such depository as shall be designated by the Board of Trustees. He shall not pay out nor disburse any money of the association except in such manner and for such purpose as shall be approved by the proper officers of the association, whose approval shall be authorized by motion or resolution of the Board of Trustees. The treasurer shall not be responsible for money or funds of the association paid out or disbursed upon checks or vouchers therefore which have not been properly signed and counter-signed. At each monthly meeting of the Board of Trustees, the treasurer shall make a statement of the financial condition of the association and, at the annual meeting of the association, he shall submit a detailed report of the financial condition of the association for the preceding fiscal year, which report shall be audited by accountants designated by the Board of Trustees.

Section 7. In addition to the officers above stated, there shall be selected a sergeant-at-arms, who shall also serve as parliamentarian, the duty of the sergeant-at-arms shall be to ascertain the proper membership of any person and voting at any regular or special meeting, pass on questions of parliamentary procedure, maintain order among the membership, and carry out instructions of the chair at any regular or special meetings.

Section 8. All officers of the association shall be elected by the general membership at the annual meeting in each year and shall serve for a term of one year. The nominating committee shall in September prior to each annual meeting, cause to be mailed to every member of the association a slate of candidates to be submitted by that committee including floor nominations, for the consideration of the membership at the annual meeting. The nominating committee shall first, before preparing such slate, ascertain the willingness of every proposed nominee to accept the office for which he is to be nominated and serve for the term to which he is to be nominated and serve for the term to which he is to be elected. The nominating committee shall in preparing the slate of candidates for the Board of Trustees of the association give consideration to the distribution of membership throughout the various counties of New Jersey to the end that the Board of Trustees may, as much as practicable, represent a broad geographical base.

Section 9. No person shall be eligible for office in the association unless he shall have attained the age of twenty-one (21) years.

Section 10. All chairman of committees will report to the president all committee motions, money spent, members attending and votes on committee actions.

ARTICLE VII

ASSOCIATION FUNDS

Section 1. All officers of the association who have the custody or control of any funds of the association shall give such bonds as may be required by the Board of Trustees.

Section 2. The money and funds of the association shall be received, deposited and paid out in such manner as shall be provided for by the Board of Trustees; provided, that all checks and vouchers for payment of money shall be signed in the name of the association by the treasurer.

Section 3. The fiscal year of the corporation shall be the calendar year.

Section 4. The annual dues for membership in the association shall be $15.00 and shall be paid within thirty (30) days after having received notice of the annual meeting each year. The notice of the annual meeting in each year shall contain a statement of the amount of dues due. This notice will be placed in the January newsletter.

ARTICLE VIII

CORPORATE SEAL

The corporate seal of this corporation shall consist of the name of the corporation on an impression type seal, together with the year of incorporation.

ARTICLE IX

EMBLEM

The emblem of this association shall be as advised by the membership of this association.

ARTICLE X

REMOVALS

Section 1. Any member in good standing may be removed from membership in the association by the affirmative vote of two-thirds of the membership present and voting at any regular meeting of the association, after such removal shall have been recommended by the Board of Trustees.

Section 2. Any officer or trustee in good standing may be removed from office and, if so removed from office, shall be removed from membership in the association by an affirmative vote of two-thirds of the membership present and voting at any regular meeting, after such removal shall have been recommended by the Board of Trustees for cause shown.

Section 3. Notice of any proposed removals except by non-payment of dues shall be sent to the entire membership, mailed at least ten (10) days prior to the regular meeting.

Section 4. In the event any person is removed from membership, his name shall be stricken from the rolls of the association.

Section 5. Those members not in good standing due to non-payment of annual dues shall be notified by postcard by membership secretary during the month of February and stricken from the rolls as of March each calendar year.

ARTICLE XI

AMENDMENTS

Amendments to the by-laws of this association may be made at the annual meeting or a meeting called for the purpose, by a two-thirds vote of all members present, providing that written notice of the proposed amendments shall be given to all members by the recording secretary at least ten (10) days before the date of the meeting.
Regards
John